5 Easy Ways to Give Your Office Printer a Longer Life
Ensuring your employees have well-functioning equipment in the office space is critical. Not providing equipment that operates at a consistently high level, such as a quality printer and ink toner cartridges, will significantly limit the productivity levels required to support the success of your business. Consider InteGrand an essential resource to ensure ROI via a quality service and maintenance program that will extend the life and improve the performance of your printer. The expertise and timeliness of InteGrand service technicians will keep your printers performing at a high level over a longer period. As you think about extending the life of your printer, consider the following:
Clean Inside the Printer
One of the simplest yet best ways to reduce problems with your printer is by giving it a good cleaning. Issues such as excess paper or even dust can lead to a variety of problems over time. At least once a month, use a can of compressed air to clean out the inside of your printer(s). Compressed air will help remove problematic debris and will help to ensure that your printer runs more efficiently.
Always Use New Paper
While finding ways to reduce costs is a vital part of running a successful business, there are times when pinching pennies can lead to problems. Some business owners choose to use previously used paper in their printers as a way to save a few dollars. This often results in more frequent printer jams and a big headache for you and your employees. Given the affordability of new paper and the issues associated with using “recycled paper,” a best practice is to always use new paper and substantially limit these kinds of issues.
Avoid “Fanning” Paper Before Putting Into the Printer
A common misconception is the fanning paper before plugging it into the printer will improve performance by decreasing the frequency of paper jams. The overwhelming majority of printer users think that by separating the paper from the stack, they will be able to reduce paper jams. This is not the case at all. In fact, fanning the paper typically causes more jams due to static electricity created from using this process. Modern printers can separate sheets of paper from the stack just fine without this type of assistance.
Be Mindful of the Manual Feed Tray
Many modern printers feature a manual feed tray for printing legal size documents or labels. Leaving this tray open when it is not in use can cause damage. If you or an employee bumps this tray by accident, it can easily break off. While folding this tray in may be inconvenient and a bit time-consuming, the effort invested pays off when you are able to extend the life of your printer.
Do-It-Yourself Repairs Can Create Problems
Most business owners have an independent streak, which is clearly an important attribute for any entrepreneur to run a successful company. However not always the case when it comes to do-it-yourself repairs. If you are not experienced with this kind of repair, you can easily do more harm than good. Finding experienced professionals to do this work is the best way to ensure it is done properly.
Implementing a GrandToner Program makes InteGrand a smart, cost-effective choice for handling printer repair and maintenance. InteGrand service technicians have the expertise necessary to properly diagnose and fix any problems you may have with this essential piece of office equipment. For more details on the GrandToner program click HERE.
